Combines the responsibilities of both a Program Associate and an Events Associate, working to support the planning, execution, and evaluation of programs and related events within an organization.
Core Responsibilities
Program Support
- Coordinate logistics for program events, including venue selection, catering, participant registration, and volunteer management.
- Develop and distribute program materials such as brochures, newsletters, and promotional content to communicate objectives and updates.
- Facilitate communication between participants, staff, and stakeholders, managing inquiries and resolving issues.
- Monitor budgets and prepare financial reports, ensuring expenses stay within allocated funds.
- Implement evaluation strategies, collecting feedback, analyzing data, and identifying areas for improvement.
- Maintain records of program activities, participant engagement, and outcomes for compliance and reporting.
- Support fundraising and grant writing, preparing documents, researching funding sources, and tracking deadlines.
Events Support
- Plan and organize events according to client or program specifications, ensuring smooth execution.
- Manage RSVPs, inventory, and supplies such as tableware, decor, and giveaways.
- Promote events on social media and update event calendars.
- Coordinate with vendors and venue owners to ensure event needs are met.
- Assist on-site during events, including setup, operations, and post-event follow-up.
- Create event materials like flyers, programs, and presentations.
Skills and Traits
- Organizational skills to manage multiple priorities and deadlines.
- Communication skills for liaising with clients, vendors, and internal teams.
- Attention to detail for accurate budgeting, reporting, and record-keeping.
- Event planning and management experience.
- Data entry and reporting abilities for program evaluation.
- Customer service and interpersonal skills for stakeholder engagement.
Typical Work Context
Programs and Events Associates often work in nonprofit, education, corporate social responsibility, or community organizations, where they bridge program goals with event-based engagement. They may work independently or as part of a cross-functional team, collaborating with marketing, finance, operations, and volunteer coordinators.
In short, this role is about ensuring programs run effectively and events are executed successfully, combining administrative, logistical, and creative skills to support organizational objectives.